How long does it take to migrate from Air Maestro?

Typical migration takes 2-6 weeks depending on data volume and complexity. With proper planning and support, most operators complete migration in 3-4 weeks.

Can I get my data out of Air Maestro?

Yes, but Air Maestro charges $5,000-15,000 for data exports and may take 2-4 weeks to deliver. Request exports early and in multiple formats.

What are the costs of leaving Air Maestro?

Costs include: data export fees ($5,000-15,000), potential early termination penalties (6-12 months fees), and staff time for migration. Total typically $10,000-30,000.

How to Migrate from Air Maestro: Complete Step-by-Step…

Migration Timeline Overview

Typical 4-Week Migration Schedule

Week 1

Planning & Data Audit

Review Air Maestro contract, audit data, request exports

Week 2

New System Setup

Configure new platform, prepare for data import

Week 3

Data Migration & Testing

Import data, verify accuracy, run parallel operations

Week 4

Training & Go-Live

Team training, final testing, complete switchover

Phase 1: Pre-Migration Planning (Week 1)

Review Your Air Maestro Contract

Notice Period: Most contracts require 30-90 days notice
Termination Penalties: Check for early exit fees (typically 6-12 months)
Data Ownership: Confirm your right to export all data
Auto-Renewal: Disable to prevent unexpected charges

Phase 2: Setting Up Your New System (Week 2)

If Switching to Aerotalon

Free migration support included

Dedicated migration specialist assigned
Automated & manual data import tools
Pre-configured based on your operations
Free training for unlimited users

Other Platforms

Typical setup requirements

Implementation fees $5,000-25,000
Manual data import required
4-8 weeks setup time
Additional training costs

Phase 3: Data Migration (Week 3)

Data Migration Checklist

Priority 1: Core Data (Day 1-2)

Aircraft and fleet informationPilot and crew recordsActive customer database

Priority 2: Operational Data (Day 3-4)

Current and future flight schedulesMaintenance schedules and logsTraining and certification records

Priority 3: Historical Data (Day 5)

Past flight records (last 2 years)Financial and billing historyHistorical reports and analytics

Data Validation: After each import, verify 10 random records to ensure accuracy. Run parallel operations for at least 3 days before full switchover.

Phase 4: Training & Go-Live (Week 4)

Training Schedule Template

Day 1: Admin Training

2 hours

System configuration, user management, reporting

Day 2: Dispatcher Training

3 hours

Flight scheduling, crew assignments, notifications

Day 3: Pilot/Crew Training

1 hour

Schedule viewing, Flight Manifests & document access

Day 4: Maintenance Team

2 hours

Maintenance tracking, compliance, reporting

Common Pitfalls to Avoid

Don't Rush the Process

Operators who try to migrate in under 2 weeks often experience data loss and team confusion. Take the full 3-4 weeks for a smooth transition.

Request Multiple Export Formats

Air Maestro may provide data in proprietary formats. Always request CSV, Excel, AND JSON to ensure you can import somewhere.

Keep Air Maestro Active During Migration

Don't cancel immediately. Maintain access for at least 30 days after migration in case you need to reference old data.

Post-Migration Checklist

Final Steps After Going Live

Verify all data imported correctly

Spot-check 10% of records in each category

Update integrations

Point APIs, webhooks, and third-party services to new system

Archive Air Maestro data

Save complete backup before canceling

Send cancellation notice

Follow contract terms for proper notification

Remove payment methods

Prevent any future charges from Air Maestro

Document lessons learned

Note any issues for future reference

Real Migration Success Stories

Charter Operator - 12 Aircraft

Migrated to Aerotalon in 3 weeks

"The migration from Air Maestro was smoother than expected. Aerotalon's team handled everything, and we were fully operational in 3 weeks. We're now saving $2,000/month and have better features."

Key Success Factor: Started planning 120 days before renewal

Flight School - 25 Aircraft

Switched to SchedAero in 4 weeks

"Air Maestro's export took 3 weeks, but we planned for it. Running both systems in parallel for a week was crucial for confidence."

Key Success Factor: Parallel operations for testing

Business Aviation - 8 Jets

Moved to Aerotalon in 2 weeks

"The actual migration to Aerotalon took just 2 weeks with their support."

Key Success Factor: Negotiated data export terms

How to Migrate from Air Maestro: Complete Step-by-Step Guide